Team Check-In

***All Teams Must Complete Team Check-in Online***

Friday, May 13, 2022

(*See note below concerning deadline to add guest players)

Need Help? Contact Chevy at the addresses below or call 804-288-4625, #3

Email Address for Documents


  • Required Documents:
    • Print and Complete the East Coast Showcase Check-in Information Sheet.  Click here for link to Check-in Form
    • Teams need to provide: A copy of their State Approved Roster or their US Club Approved Roster. Please mark out any players not attending the event and write-in any guest players. See note below concerning guest players.
    • A copy of each US Youth Soccer Player Pass or each US Club Players Pass, or Passport if your team is international (ONLY the front side that shows picture and Date of Birth must be copied) (If the player pass is "two sided", we need side with players name and birthdate) including guest players for each player participating. You must include coach’s cards and manager’s cards in this document.
    • USYS Teams outside of Region I:  A copy of the Permission to Travel form If your team is USYS registered and is from Region I or if your team is registered with US Club Soccer team a permission to travel form is not needed.
  • Submission Process
    • After you have gathered the required documents to register your team please scan or create PDF files for each document type as they will be sent separately.  Ensure you use descriptive names so you will know which files to send.  We recommend scanning multiple player cards to fill an 8.5” x 11” piece of paper and thus requiring fewer “ID Card” attachments
    • Email the documents to:
    • In the subject of the email include your complete team name, age group and gender of the team: Example: 2006 (U16) Boys Richmond Strikers Elite
  • Approval Process
    • All teams will receive two emails: 
      • First you will receive an automatic confirmation confirming that we have received your email and then…
      • An email confirming that your team is checked-in and information is complete.

You must have your State Approved Roster, players cards and staff cards, individual player medical release forms available at all games for review.

Teams failing to provide this documentation if requested will forfeit all matches.


  • Obtain the guest player’s current player card and medical release form
  • Interstate permission is required if the guest player is carded outside the state the team is sanctioned by
  • Add the guest player to your roster copy. Please handwrite their full name, unique jersey number, player identification number and birthday below the existing rostered players.
  • Include Guest Players’ player card with the rest of your team information when emailing documents
  • Do not email medical release forms for guest players but you are required to have them present at all games.

Special Note on Guest Players: US Club Soccer teams may only take guest players registered under US Club Soccer, and USYSA teams may only take guest players registered with properly stamped USYSA player pass cards.

*Guest players can be added after deadline*
With an approved Roster/Team Check-in package-
teams can add Guest players up to the following deadline - May 24, 2022